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Privacy Policy

Privacy Policy for TimeTailor

Effective Date: April 28, 2025

Introduction

Welcome to TimeTailor, your personal AI assistant designed to help you manage your schedule effectively. This Privacy Policy explains how we collect, use, protect, and manage your information when you use our iOS application.

1. Information We Collect

1.1. Google Calendar Data

With your explicit permission, we access your Google Calendar to:
- View your existing events and calendar details
- Add new events on your behalf when you request it
- Modify existing events when you request changes
- Identify free time slots to assist with schedule planning

We only access this data when you proactively use these features.

1.2. User Account Information

Through Firebase Authentication, we collect:
- Email address
- Name (if provided)
- Authentication tokens
- Account preferences and settings

1.3. Device Information

We collect limited device information, including:
- iOS version
- Device model
- Time zone settings
- App usage statistics

1.4. Analytics Data

We collect anonymous usage data through Firebase Analytics to improve our services, including:
- Features accessed
- Performance metrics
- App crashes and errors
- General usage patterns

All analytics data is anonymized and cannot be linked to specific individuals.

2. How We Use Your Information

2.1. Google Calendar Integration

- We access your Google Calendar data only when you actively use the app's scheduling features
- Calendar data is processed to help you manage your schedule, identify free time slots, and add/modify events
- Calendar data is not stored permanently in our systems beyond the immediate functionality of the service

2.2. User Accounts

- To authenticate users and manage access to the service
- To save your preferences and settings
- To provide personalized experiences based on your usage patterns

2.3. Push Notifications

- To send you reminders about upcoming events
- To alert you about important app updates or changes to our service
- You can manage notification preferences in your device settings

2.4. Improving Our Services

- To analyze app performance and fix technical issues
- To understand how users interact with our features
- To develop new features based on user behavior and feedback

3. Data Sharing and Disclosure

3.1. Third-Party Service Providers

We use the following third-party services:
- Google Calendar API for calendar integration
- Firebase (Google) for authentication, data storage, analytics, and notifications

These services may collect, use, and process your information according to their own privacy policies.

3.2. Legal Requirements

We may disclose your information if required by law, regulation, legal process, or governmental request.

4. Data Security

We implement appropriate technical and organizational measures to protect your personal information:
- Secure HTTPS connections for all data transfers
- Encryption of sensitive information
- Regular security audits and updates
- Restricted access to user data by authorized personnel only
- Firebase security features for data storage and authentication

5. Data Retention and Deletion

5.1. Google Calendar Data

- Accessed only during active use of the relevant features
- Not stored permanently in our systems
- Session-based usage that terminates when you close the app or end the specific function

5.2. User Account Data

- Retained as long as you maintain an active account
- You can request deletion of your account at any time
- Account data is deleted within 30 days of your request

5.3. Analytics Data

- Retained in anonymized form for up to 14 months
- Used for statistical analysis and service improvement
- Cannot be used to identify individual users

6. Your Rights and Choices

6.1. Access and Control

You can:
- Access, update, or delete your account information through the app settings
- Revoke TimeTailor's access to your Google Calendar at any time via your Google Account settings
- Opt out of analytics collection through your device settings
- Control notifications through your device settings

6.2. Data Subject Rights

Depending on your location, you may have certain rights regarding your personal information:
- Access to your personal data
- Correction of inaccurate data
- Deletion of your data
- Restriction of processing
- Data portability
- Objection to processing

To exercise these rights, please contact us at timetailorai@gmail.com.

6.3. California Privacy Rights

California residents have additional rights under the California Consumer Privacy Act (CCPA):
- Right to know what personal information is collected
- Right to know if personal information is sold or disclosed
- Right to opt out of the sale of personal information
- Right to access personal information
- Right to request deletion of personal information

7. European Union Privacy Rights (GDPR Compliance)

For users in the European Union (EU) and European Economic Area (EEA), the General Data Protection Regulation (GDPR) provides additional rights and protections:

7.1. Legal Basis for Processing

We process your personal data on the following legal grounds:
- Your consent (which you can withdraw at any time)
- Performance of our contract with you
- Our legitimate business interests
- Compliance with our legal obligations

7.2. Additional Rights for EU/EEA Users

In addition to the rights listed in Section 6, you have:
- The right to withdraw consent at any time
- The right to lodge a complaint with a supervisory authority
- The right not to be subject to automated decision-making, including profiling, which produces legal effects or similarly significantly affects you

7.3. Data Protection Officer and EU Representative

For GDPR-related inquiries, you may contact our Data Protection Officer at:
- Email: dpo@timetailor.io

7.4. International Data Transfers

When transferring data outside the EU/EEA, we implement appropriate safeguards such as:
- Standard Contractual Clauses approved by the European Commission
- Ensuring partners have adequate data protection measures in place

8. Children's Privacy

Our service is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If we discover that a child under 13 has provided us with personal information, we will promptly delete it.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your own, where data protection laws may differ. We ensure appropriate safeguards are in place to protect your information.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting the new policy on our website and through the app.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us at:
- Email: timetailorai@gmail.com
- Website: https://timetailor.io

12. App Store Compliance

TimeTailor complies with Apple's App Store guidelines, including:
- App Tracking Transparency framework
- Privacy Nutrition Labels
- Data use limitations